Business case templates and practical resources

Six Essential Business Case Templates for Developing a Stronger Business Case

Plan the analysis, write the formal document, evaluate financial value and risk, organise implementation and prepare a clear recommendation for decision-maker review.

Use the six templates to structure your work. For a complete pathway to developing, writing and reviewing an approval-ready business case, explore the Approval-Ready Business Case Toolkit.

Practical Word, Excel, PowerPoint and PDF resources
Templates supporting business case development from planning to presentation
Structured resources developed from more than 25 years of business case consulting experience
Six essential business case templates, their formats and primary purposes
Template Format Primary purpose
Business Case Workbook PDF Plan and develop the analysis
Business Case Document Word Write the formal business case
Presentation Template PowerPoint Present the recommendation
Financial Templates Excel Calculate NPV, ROI, IRR and payback
Project Planning Templates Excel Plan activities, milestones and resources
Risk Management Templates Excel Identify, evaluate and manage risk

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Choose the Right Business Case Resource

Start with ready-to-use templates, choose the complete Approval-Ready Business Case Toolkit, or access the tools, learning and ongoing support available through Full Membership.

Templates only

Six Essential Business Case Templates

A practical collection of templates for planning, analysing, writing and presenting your business case.

A$97 + GST US$97

One-time payment

Best for: Professionals who already understand business case development and want proven templates to structure their work.

The templates include:

Business Case Workbook
Business Case Document Template
Business Case Presentation Template
Financial Analysis Templates
Project Planning Templates
Risk Management Templates

Complete 12-month pathway

My Business Case Hub® Full Membership

Combine AI-assisted tools, structured learning, practical resources and expert-backed support as your business case develops.

A$995 + GST US$995

12 months’ access

Best for: Professionals who want ongoing access to the tools, learning and support required to develop and strengthen business cases.

Full Membership includes:

My Business Case Hub® platform access
AI-assisted tools and guided workflows
Business Case Masterclass workshops
Templates, examples, guides and checklists
Business case learning resources
Strategy calls and expert-backed support

Australian prices are shown in AUD and exclude 10% GST. US prices are shown in USD.

What’s included with the 6 Essential Business Case Templates

1) Business Case Workbook 

The initial template is a business case workbook, a crucial tool for guiding you through the intricacies of crafting the business case document. This workbook elucidates all vital details and offers insightful tips.

Our Workbook encompasses all reliable templates and worksheets, aiding you in planning, structuring, and composing your business case. Additionally, it offers guidance on infusing more rigor into your analysis and suggestions, ensuring your stakeholders are convinced of the recommendation's merit.

2) Business Case Document Template

The second template, the business case document template, saves precious time. Instead of starting from scratch, this structured document focuses on only the pertinent details essential for sound recommendations. This structured layout ensures alignment of the recommendation with organisational objectives, promising value for investment and a manageable risk level.

The Business Case Document Template is an 18-page Microsoft Word document that includes:

  • Executive Summary
  • Project Definition
  • Business Requirements
  • Evaluation of Options
  • Preferred Option
  • Strategic Logic of Project
  • Benefits
  • Risks
  • Project Stages & Duration
  • Financial Analysis
  • Estimate of Project Team Resources
  • Project Authorisation
  • Appendices
Our My Business Case Hub's AI tools generate your Business Case Document as an initial draft in just 5 minutes, perfectly aligned to your business case topic.

3) Business Case Presentation Template

To obtain approval for your business case, it's pivotal to effectively present it to stakeholders, be it the project sponsor, leadership team, or those committing funds.
Our Business Case Presentation and Slide Deck template elucidates the art of crafting an impactful visual pitch. It covers:
  • Effective presentation techniques.
  • Alignment of suggestions with business goals.
  • Identifying and addressing key stakeholders.

If the presentation fails to inspire confidence, your business case might not see the light of day.

Our My Business Case Hub's AI tools generate your Business Case Slide Deck as an initial draft in just 4 minutes, perfectly aligned to your business case topic.

4) Financial Templates

Quantifying both financial and non-financial benefits in your business case is paramount. Depending on the investment size and intricacy, the required depth of analysis will vary. Cost-benefit analysis, a significant component, often determines the project's fate. Our financial templates for business case development delve into detailed financial aspects, ensuring no hidden costs or benefits are overlooked.
 
How Much Information Is Required to Get the Business Case Approved?

For significant investments and high-risk projects, the preliminary business case is the first step in making the full business case. Preliminary business cases determine if the full business case is required, where the project merits are investigated in full detail. The preliminary business case cost estimates have a 20% tolerance, whereas the full business case costings have less than a 10% tolerance.

Cost-benefit analysis is one of the most critical parts of a business case as it is often the costs or savings a project yields which achieves the final approval to go forward. We use a set of discounted cash flow templates for financial, scenario and sensitivity analysis.

The detailed financial spreadsheets show precisely what costs, benefit information, and evidence is required; so that you do not miss any of the hidden costs or benefits.
The financial templates should include a discounted cash flow model ("DCF model") to value the business case by forecasting its cash flows and discounting the cash flows to arrive at the current, present value.

The templates calculate the discounted cash flow for determining:
  • Return on investment (ROI)
  • Operating, investing & financing cash flows
  • Net present value
  • Internal rate of return
  • Payback period
  • Profit-to-investment ratio

The financial templates should include a business case financial analysis summary dashboard with the scenario and sensitivity analysis for evaluating the financial implications and increasing the return on investment.
Our My Business Case Hub's AI tools tell you critical financial modelling factors and assumptions you need to develop your robust business case.

5) Project Planning Templates

Before diving into your business case, meticulous planning is indispensable. Our business case planning templates streamline the process, allowing for efficient task allocation, tracking, and reporting.

We scope our business case activities, break it down into manageable components; then schedule and assign the tasks needed to complete your business case. You might be surprised at how quickly you can plan, allocate and report on the tasks to complete the business case.

The project planning templates include:

  • Project management dashboard 
  • Project action plan 
  • Project status report
  • Investment project plan

The Investment Project Plan

It is essential to outline the project's key milestones and describe the major activities to achieve the deliverables and milestones. The business case needs to consider other interrelated projects' dependencies and show how such dependencies affect the delivery of benefits.

Our My Business Case Hub's AI tools generate an initial draft of your project plan in just 5 minutes, perfectly aligned to your business case topic.

Set the duration of each task and add any dependencies.
​​​​​​​

We use the work breakdown structure to focus on the project deliverables and measurable milestones.

This helps to:

  • Estimate the cost of the business case recommendation.
  • Establish dependencies.
  • Determine the project’s timeline and develop a schedule.
  • Assign responsibilities and clarify roles.
  • Identify risks.
  • Develop a phased implementation approach.


We include the overall project timeline and project activities in a Gantt chart.

6) Risk Management Templates

Every project, no matter how meticulously planned, carries inherent risks. Our risk management templates offer a roadmap to navigate these potential pitfalls, ensuring the business case's desired outcomes and benefits are realised.

Risk planning helps identify the potential problems that could cause trouble for the recommended project. You can use the risk management plan to identify, evaluate, and plan for potential issues. It's a roadmap that shows you the significant risks that need to be managed to achieve the business case outcome and benefits.

The business case templates should include a risk management plan that sets out how risks will be managed in the recommended project.

The risk management plan details your strategy for dealing with risks specific to your business case.

    Our risk management template guides you through the steps involved in preparing the risk management plan; it helps you: 

    • Identify the risks.
    • Analyse each risk.
    • Evaluate and prioritize the risks.
    • Recommend the actions to treat each risk.
    • Monetise the risks in business cases.
    • Monitor and review the risk during the implementation of the project.


    The risk assessment map provides an overview of the risk ratings, plus a management matrix for identifying and assessing risks, describing mitigation strategies, and monitoring control efforts.

      Our My Business Case Hub's AI tools identify the risks and mitigation strategies for your Business Case topic.

      Use AI-Assisted Tools to Structure Your Initial Draft

      The AI-assisted tools in My Business Case Hub® help you prepare an initial structure for your business case, financial analysis, risk assessment, implementation plan and decision-maker presentation.

      Each initial output must be refined using organisation-specific evidence, professional analysis, judgement and validation. The tools help you spend less time structuring documents and more time evaluating and strengthening the recommendation.

      Example Business Case Document

      Sample business case documents can help you write a clear and concise business case.

      The example business case document includes the executive summary, the strategic logic, the financial projections, scenarios and risk management for implementing a specific project.

      This way, you can write better business cases after using this resource.

        How-to Guides

        Our guides, tailored for business case development, cover everything from crafting an executive summary to revenue modelling and a comprehensive business case checklist.

          Guide to Writing the Executive Summary Guide to Writing the Executive Summary
          How to Review Business Cases Guide How to Review Business Cases Guide
          The Business Case Checklist Guide The Business Case Checklist Guide

          Practical resources used worldwide

          What Professionals Say

          Professionals use Chase Consulting’s business case templates to save time, establish more consistent processes and develop stronger cases for decision-maker review.

          Supports board approval

          The business case templates are comprehensive and excellent. The templates have helped me achieve our organisation’s business case objectives in getting our board’s approval.

          Allan CEO, Australia
          Establishes a consistent process

          We needed to update our organisation’s business case process with good practices. The business case templates are excellent. They have helped me standardise our organisation’s business case process and templates.

          Christine Business Consultant, Edmonton, Canada
          Saves valuable development time

          The business case template will save me more than one to two days’ work. The templates look clean and professional and save me a great deal of work while still allowing me to make them my own.

          Jo Business Analyst, Australia
          55+ Countries represented
          20+ Years of business case experience
          6 Essential editable templates

          Choose the level of business case guidance and support that best suits your needs.

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          Start with a proven structure

          Spend Less Time Formatting and More Time Strengthening Your Business Case

          Download six practical, editable templates for planning, analysing, writing and presenting a clear, well-structured business case.

          A$97 + GST US$97

          One-time payment

          Your template package includes:

          Business Case Workbook
          Business Case Document Template
          Business Case Presentation Template
          Financial Analysis Templates
          Project Planning Templates
          Risk Management Templates
          Immediate access Download the templates after purchase.
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